Latest news with #AnaheraMorehu
Scoop
08-05-2025
- Business
- Scoop
Public Sector Information Management Survey Released
Press Release – Archives New Zealand This survey shows there is more work to be done when it comes to building information management requirements into new business information systems, having sufficient staff resources in this specialist area, and improving communication across business … Archives New Zealand, Te Rua Mahara o te Kāwanatanga has released the results of its fourth annual survey (2023/2024), which monitors how the public sector manages its information and mitigates related risks. Archives New Zealand is the regulator under the Public Records Act 2005, making sure that public sector information is well-managed, to ensure effective, trusted government information for the benefit of all New Zealanders. 'We all have a responsibility to manage and protect our information properly. This report describes the challenges the public faces, by looking at performance over time. This helps us identify the emerging trends, challenges, risks, and opportunities so we can manage and protect our information, knowledge and records more effectively,' says Poumanaaki Chief Archivist Anahera Morehu. The report used five key indicators to determine whether public sector information management (IM) is improving, deteriorating or remaining stable. They are: Implementing governance groups for information management Overall number of IM staff employed by public sector organisations Identifying high-value and/or high-risk information Building IM requirements into new business systems Active, authorised destruction of information. Indicator 1: This year's survey exceeded the results of 2022's survey with 85% of survey respondents reporting their Executive Sponsors are part of a governance group that is either dedicated to IM or has IM as part of its mandate. Indicator 2: Since 2020, the overall number of IM staff in the public sector had been slowly increasing, but this year, those surveyed reported employing fewer IM staff. Indicator 3: 59% of surveyed organisations are in progress or have partially identified high value/high risk information. Indicator 4: Only 21% reported all their systems meet minimum requirements. Indicator 5: The percentage of organisations that have reported carrying out authorised destruction of physical information has gone up since the last survey (51% in 2022 to 68% in 2024). This survey shows there is more work to be done when it comes to building information management requirements into new business information systems, having sufficient staff resources in this specialist area, and improving communication across business groups. 'The findings confirm the key indicators published recently in the Annual Report on the State of Government Recordkeeping. Both reports indicate that there is room for improvement.' 'Archives will be engaging further with public sector organisations to build awareness and communicate our expectations, especially with regards to managing high risk information, that, if mismanaged, can have real world impacts on the lives of New Zealanders.' says Anahera Morehu. The survey was sent to 224 public sector organisations between 8 and 29 July last year, including 147 public offices that were required to respond. Overall, there was a 78 percent response rate. 35 public offices did not respond to the survey, and they have been named in the appendices to the report. Archives will be engaging further with public sector organisations on the recent publications, to build awareness and communicate expectations. The findings report can be viewed here:
Scoop
08-05-2025
- Business
- Scoop
Public Sector Information Management Survey Released
Archives New Zealand, Te Rua Mahara o te Kāwanatanga has released the results of its fourth annual survey (2023/2024), which monitors how the public sector manages its information and mitigates related risks. Archives New Zealand is the regulator under the Public Records Act 2005, making sure that public sector information is well-managed, to ensure effective, trusted government information for the benefit of all New Zealanders. 'We all have a responsibility to manage and protect our information properly. This report describes the challenges the public faces, by looking at performance over time. This helps us identify the emerging trends, challenges, risks, and opportunities so we can manage and protect our information, knowledge and records more effectively,' says Poumanaaki Chief Archivist Anahera Morehu. The report used five key indicators to determine whether public sector information management (IM) is improving, deteriorating or remaining stable. They are: Implementing governance groups for information management Overall number of IM staff employed by public sector organisations Identifying high-value and/or high-risk information Building IM requirements into new business systems Active, authorised destruction of information. Indicator 1: This year's survey exceeded the results of 2022's survey with 85% of survey respondents reporting their Executive Sponsors are part of a governance group that is either dedicated to IM or has IM as part of its mandate. Indicator 2: Since 2020, the overall number of IM staff in the public sector had been slowly increasing, but this year, those surveyed reported employing fewer IM staff. Indicator 3: 59% of surveyed organisations are in progress or have partially identified high value/high risk information. Indicator 4: Only 21% reported all their systems meet minimum requirements. Indicator 5: The percentage of organisations that have reported carrying out authorised destruction of physical information has gone up since the last survey (51% in 2022 to 68% in 2024). This survey shows there is more work to be done when it comes to building information management requirements into new business information systems, having sufficient staff resources in this specialist area, and improving communication across business groups. 'The findings confirm the key indicators published recently in the Annual Report on the State of Government Recordkeeping. Both reports indicate that there is room for improvement.' 'Archives will be engaging further with public sector organisations to build awareness and communicate our expectations, especially with regards to managing high risk information, that, if mismanaged, can have real world impacts on the lives of New Zealanders.' says Anahera Morehu. The survey was sent to 224 public sector organisations between 8 and 29 July last year, including 147 public offices that were required to respond. Overall, there was a 78 percent response rate. 35 public offices did not respond to the survey, and they have been named in the appendices to the report. Archives will be engaging further with public sector organisations on the recent publications, to build awareness and communicate expectations.
Scoop
28-04-2025
- Business
- Scoop
Poor Scores For Govt Agencies On Record Keeping
Most government organisations are not meeting the Chief Archivist's expectations for good record keeping. Anahera Morehu's 2023/24 Annual Report surveyed the state of government record keeping in 23 public entities. Only seven - or 30 percent - rated at 'managing' or above in at least half of the 20 topics, while the rest sat on 'beginning' or 'progressing'. The results were poor with regard to the five-level information security scale: beginning, progressing, managing, maturing and optimising. "What I see in 2023/24 is that organisations mostly rate at 'Beginning' or 'Progressing' in their maturity, so more work is required with them to lift their information management levels to expected standards," Morehu said. "The good news is that, already, we are seeing good commitment to post-audit action plans following our recommendations to organisations for improvement." The report noted a few organisations were doing well, including Inland Revenue and The Reserve Bank, that rated at 'maturing' or 'optimising' on most of the topics. "These successes indicate that improvement is possible," Morehu said. Her report said progress on information management was "two steps forward and one step back", with dedicated oversight to information management increasing while there were staff reductions in the workforce. Only 21 percent of organisations surveyed reported that all of their systems met the minimum requirements for information management, the report said. The Minister of Internal Affairs Brooke van Velden received the Chief Archivist's report on 14 April.
Scoop
28-04-2025
- Politics
- Scoop
Information Management Trends Highlighted In Chief Archivist's Annual Report
The 2023/24 Annual Report on the State of Government Recordkeeping, from the Poumanaaki Chief Archivist, Anahera Morehu, was presented to Parliament on the 14 April 2024 by the Minister of Internal Affairs, Hon. Brooke van Velden. The State of Government Recordkeeping 2023/24 details the work and initiatives that help enable effective government recordkeeping, including the maturity of information management practices. 'Our audit programme, now into the fifth year of operation, provides us with useful data about what is happening in the sector and what we need to do as a regulator to support improvement,' says Poumanaaki Chief Archivist Anahera Morehu. Te Rua Mahara o te Kāwanatanga Archives New Zealand (Te Rua Mahara) assesses organisations' IM maturity on a five-level scale: Beginning, Progressing, Managing, Maturing and Optimising. 'It is my expectation that all organisations perform at the 'Managing' level, which is the expected baseline', Ms. Morehu says. 'What I see in 2023/24 is that organisations mostly rate at 'Beginning' or 'Progressing' in their maturity, so more work is required with them to lift their information management levels to expected standards. 'The good news is that, already, we are seeing good commitment to post-audit action plans following our recommendations to organisations for improvement.' During the year, Te Rua Mahara also continued work on the recommendations of the Royal Commission of Inquiry into Historical Abuse in State Care and Faith-based Institutions. 'To ensure that existing records are protected for further response and redress work, I issued a Temporary Care records Protection Instruction under section 20 of the Public Records Act 2005 (the Act). The instruction protects care records while allowing most agencies to carry out their wider disposal responsibilities.' The Act provides Te Rua Mahara and the Poumanaaki Chief Archivist with regulatory tools including the audit of central government bodies, the power to direct a public office to report to the Chief Archivist, the ability to inspect records and to set standards and issue guidance on how records must be managed.
