AI in the Boardroom Is Here: Lead Now or Get Left Behind

TechCrunch

25-06-2025

By Marc Huffman, CEO, OnBoard
Modern boards know what leverage looks like. In fast-moving, high-stakes environments, every meeting has to deliver clarity, context, and momentum. But across sectors — from startups to universities to health systems — most boards are still stuck in outdated workflows.
According to our internal research, 62% of boards still use email and PDFs to prepare and distribute materials. That isn't just inefficient; it places a heavy tax on the executive teams who must compile and manage these materials manually. It slows decision-making, weakens alignment, and undermines strategic focus.
The promise of good governance has always been aspirational, something boards strive for but rarely fully achieve. The tools of yesterday — PDF board books, chain emails, and disconnected platforms — weren't built for the complexity or pace of today's leadership landscape. AI is changing that in tangible, immediate ways, helping directors focus on what matters most: leading with clarity, governing with confidence, and acting with precision.
We're at a turning point. Boards that adopt secure AI to streamline how they prepare, meet, and follow through will gain more than efficiency. They'll lead. They'll attract top-tier directors, move faster than the market, and deliver greater strategic impact. This isn't a tech transition. It's a shift in how leadership gets done, and it's already happening.
AI for the Fortune 5 Million
At OnBoard, we consider ourselves fortunate to serve mission-driven organizations whose board decisions shape lives every day, from nonprofits tackling urgent local and global challenges, to credit unions funding small business dreams, to health care systems working to cure diseases and improve community wellness, to universities preparing the next generation of leaders. Their impact is real, and we're proud to support the governance that makes it possible.
That work is becoming more complex every day. Across every sector, boards are grappling with shifting environments that require smarter, faster, and more secure decision-making. In higher education, evolving DEI regulations and institutional oversight mandates are reshaping board responsibilities. Nonprofits must navigate unpredictable funding and rising demand for transparency. Trade and professional associations are adjusting to fluid international policy shifts. Health care systems manage a web of compliance obligations and performance expectations. Financial institutions face intensifying pressure regarding cybersecurity, digital innovation, and ESG accountability.
Yet amid these changes, one thing remains constant: the importance of strong governance. In every sector, boards need tools that support agility, insight, and trust.
Often, when people imagine boardrooms, they think of corporate giants like Apple, Amazon, or Exxon; enterprises with enormous revenue streams and global influence. But those are exceptions. Most board-led organizations operate with leaner teams, smaller budgets, and limited access to specialized advisory services. These are the organizations we serve – the 'Fortune 5 million' – where governance is essential, but resources are finite.
AI can and should be a great equalizer. It brings advanced, decision-supporting tools to the boards that need them most. But to deliver real value, AI has to be purpose-built. It has to speak the language of governance.
Intelligence That Supports, Not Replaces
There's plenty of anxiety about AI automating people out of the picture. But in the boardroom, the stakes are different. Judgment matters more than ever, and AI's role is to elevate it, not override it.
Picture a board chair skimming through a dense agenda at 11 p.m., or a director prepping for a high-stakes vote between meetings. These people don't need more noise. They need fast, relevant signal. That's where AI can help. It can surface what's worth discussing, connect current topics to past decisions, and flag blind spots that might otherwise go unaddressed.
Most board software still feels like 2012 dressed up as 2025. That's not good enough. We're building something different, with tools designed for how boards actually work.
The AI capabilities we're developing with OnBoard AI deliver personalized context and summaries that link to an organization's institutional memory. It answers natural language questions like, 'When did we last review our audit plan?' or, 'What risks haven't come up this year?' Not just with documents, but with meaningful insight.
These tools reduce friction, not responsibility. They give directors back precious time, so they can spend less of it hunting for answers and more of it asking sharper questions, surfacing overlooked issues, and making better decisions.
Built for Governance, Not Retrofits
Imagine this: A board meets for its monthly check-in. The first draft of the agenda is generated automatically, reflecting recent decisions, open priorities, and inputs flagged by the leadership team. It's not automation for automation's sake. It's a starting point that gives board chairs or executive leaders something they can review, refine, and build on strategically. No buried email threads. No scrambling to remember what was said last time. One director asks, 'Are we putting enough time into what's actually driving growth?' The answer is right there, pulled from trends across past meetings.
As the discussion unfolds, the right context shows up when it's needed. Meeting minutes are drafted automatically by AI within the system, accurate from the start, and easy to refine. Directors aren't stuck reconstructing what happened from memory or chasing down loose notes. A risk item that's been quietly resurfacing appears again, flagged automatically. Before the meeting wraps up, follow-ups are already captured and assigned.
AI can streamline critical board meeting tasks like minute-taking—boosting efficiency without compromising accuracy or confidentiality.
This is what it looks like when AI is built for boards, not bolted onto something else. We're not retrofitting generic tools. We're building for how boards actually operate, what directors care about, and what gets lost between meetings.
With OnBoard AI, the goal isn't more dashboards. It's better conversations. Clearer signals. Stronger decisions — and the peace of mind that comes from knowing nothing important is slipping through the cracks.
The Case for Security and Control
Boards deal with some of the most sensitive, high-stakes information in any organization. OnBoard AI never uses existing board archive content, user prompts, or any other data to train models or influence future outputs. Your data never leaves your unique OnBoard instance, ensuring it stays private, protected, and entirely within your board's control.
Every aspect of OnBoard AI is designed with privacy and compliance in mind. All information stays within a closed-loop environment. The platform complies with the highest standards, including SOC 2 Type II, ISO 27001/27701, HIPAA, and GDPR.
Security isn't a feature. It's foundational, especially in the context of compliance and control, where board decisions demand the highest levels of data protection and trust. Without trust, governance collapses.
AI as a Strategic Edge
Most people in tech saw this coming. The potential of AI has been clear for years. What few fully anticipated was how quickly it would move from lab experiments to everyday workflows once it became widely accessible to the general public, only about two years ago. Since then, it has touched nearly every type of user, application, and industry – including the boardroom.
AI is no longer a side topic or a distant horizon. It's becoming central to how decisions get made, how directors prepare, and how boards operate with insight instead of inertia. It enables what many are beginning to call real-time board leadership. Directors are no longer limited to quarterly reactions. They can engage continuously, lead with sharper context, and move from oversight to foresight.
The specifics of how AI will evolve in governance are still unfolding. But one thing is clear. Boards that continue to rely on PDFs and email chains won't just fall behind. They'll struggle to meet the expectations of transparency, strategic alignment, and risk management in a world that moves faster every day.
Boards that lean in now aren't waiting for someone else to define what AI in governance looks like. They're shaping it. They're setting the pace.
Some have called this the largest technological wave in human history. Whether or not that's true, the momentum is real. Boards that embrace it today will be better positioned to lead with confidence, govern with clarity, and act with precision.
This is more than a technological shift. It's a leadership imperative.
What's Next for Boardroom AI
AI is already transforming boardrooms, and we're just getting started. At OnBoard, we're developing capabilities like predictive insights and personalized context that help directors anticipate trends, surface risks, and coach themselves in real time.
We're also expanding OnBoard AI to connect governance more directly with strategic execution. That means deepening institutional memory, streamlining follow-through, and raising the level of participation around the table.
Boards deserve better tools, and AI finally makes them possible. This isn't about adding more layers of technology to already-complex processes. It's about giving board members what they need to lead with clarity, prepare with confidence, and act with purpose.
The future of governance won't be built by accident. It'll be shaped by those who step forward now, with intention. We'd be proud to help lead that work.
If you're building a company or an organization that moves fast and thinks long-term, your board should be just as agile. OnBoard AI gives innovative teams the tools to run tighter meetings, make smarter decisions, and stay focused on what matters most. Visit onboardmeetings.com/ai to see how it works.