Visa processing delays are real — Here's when to book flights in 2025
If you're planning a trip abroad this year, knowing when to book your flights, and how to build buffer time around your visa process, could save you both money and stress. Read on to find more.
Why are visa delays happening?
Several global factors have contributed to ongoing delays in 2025:
Post-COVID surge in travel: After years of restricted movement, international travel demand has skyrocketed. Many embassies are still catching up.
Increased security checks: Countries like the UK, US, Canada, and Schengen states have introduced more stringent background and biometric screening procedures.
Staffing shortages: This is also one of the many reasons that have left many consular services short-staffed.
New systems: In 2025, several countries rolled out updated digital visa platforms (e.g., UK's Electronic Travel Authorisation and EU's ETIAS), slowing down traditional application routes.
When should you book flights?
Book flights only after visa approval, or use fully refundable options. This remains the golden rule. Booking non-refundable tickets before your visa is granted is risky, even if embassies sometimes ask for flight itineraries. So, it's advisable to choose either fully refundable tickets or ones with minimal cancellation fees.
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Factor in appointment delays
Getting an appointment itself can take weeks — or even months.
Buffer 4–6 weeks beyond stated timelines
Even if your embassy claims 15 working days, delays happen due to:
Missing documents
Festive shutdowns
Additional verifications
Build in at least 4 weeks of buffer time between your visa application and expected departure.
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Consider visa-on-arrival or e-visas when in doubt
If you're on a tight schedule:
Opt for destinations offering visa-on-arrival or e-visas. Check for visa waiver agreements based on your nationality (e.g., Indians can now travel to Thailand and Sri Lanka visa-free for short trips in 2025).
Ideal booking timeline for 2025
Travel Type
Apply Visa
Book Flight
Short trips (Europe, UK)
60–90 days before
After visa or opt for refundable options only
Student/study visas
3–5 months before
Only post-approval
Peak season (June–Aug, Dec)
90–120 days before
Flexible tickets preferred
Visa-on-arrival/e-Visa
7–30 days before
Book earlier, visa close to departure
In 2025, travel planning isn't just about deals — it's about timing and flexibility. Visa delays can derail even the best itineraries, so apply early, avoid premature flight bookings, and lean on refundable or flexible options wherever possible.
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