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PM's Guide To Running Meetings That Don't Make People Want To Quit

PM's Guide To Running Meetings That Don't Make People Want To Quit

Forbes6 days ago
Ishaan Agarwal, Senior Product Manager at Square.
Let's talk about meetings. Actually, let's talk about why everyone hates them. You know the feeling. That calendar notification pops up and your soul dies a little. Another hour of your life is about to vanish into the corporate void. The thing is, as product managers, we're often the ones sending those soul-crushing invites. We're the meeting makers.
But here's the uncomfortable truth. Meetings aren't inherently evil. Bad meetings are evil. And most meetings are really, really bad.
Microsoft researchers found that ineffective meetings are the number one productivity killer in modern workplaces. When people quit jobs, they don't usually cite "too many meetings" as the reason. But dig deeper into exit interviews about "lack of work-life balance" or "inability to get work done," and guess what you'll find? Meetings. Always meetings.
Start With Why (No, Really)
Every meeting needs a purpose. Not a vague purpose like "discuss Q4 roadmap." A real purpose. What decision needs to be made? What problem needs to be solved? If you can't articulate this in one sentence, cancel the meeting.
Here's a simple test. Before scheduling, ask yourself: "What will be different after this meeting?" If the answer is "Everyone will be informed about X," send an email. If the answer is "We'll feel good about alignment," please don't. But if the answer is "We'll have decided between option A and option B," now you're talking.
Product managers love to schedule "sync meetings." Stop it. Synchronous time is expensive. A one-hour meeting with six people isn't a one-hour meeting. It's six hours of human potential. Treat it that way.
The Guest List Matters More Than You Think
Who really needs to be there? I mean, really, not who might have feelings about not being invited or who traditionally attends these things. Who actually needs to be in the room for the decision to happen?
There's this weird corporate thing where meeting invites become status symbols. So, here's what you do. You create two lists. Required attendees who need to be there for the meeting to achieve its purpose and optional attendees who might find it useful but aren't essential. Then, tell the optional folks they're truly optional. Write it in the invite: "You're optional for this one. I'll send detailed notes after." Watch what happens. Half won't show up. And the ones who do actually want to be there.
Write It Down First
You've heard about Amazon's memo culture. Most companies try this and fail spectacularly. They write the memo, then still have the meeting where everyone discusses what they just read. That's missing the point.
Writing forces clarity. When you have to put your thoughts into complete sentences, you realize half of them don't make sense. So, write stuff down before the meeting, but not six pages. Write maybe six paragraphs: what's being decided and the context, options and trade-offs. Send it 24 hours before. Give people time to think.
Run It Like You Respect People's Time
Start on time. If the meeting starts at 2:00, you start talking at 2:00. Not 2:03 when Steve finally joins. The people who showed up on time? They matter.
End early. Never end late. If you scheduled 30 minutes and you're done in 20, give people 10 minutes back. They'll love you for it. If you need more time than scheduled, tough. You failed at planning.
Keep a parking lot. Someone starts going down a rabbit hole about technical implementation when you're trying to decide on pricing? Parking lot. Write it down, promise to address it later and move on.
The Follow-Through That Everyone Forgets
The meeting ends. Decisions were made. Actions were assigned. Then, nothing happens. Why? Because nobody wrote anything down. Or they wrote it down but didn't share it.
Within two hours of the meeting ending, send a summary, not a transcript. Include what was decided, who's doing what and by when—three paragraphs max. Then, follow up. That action item Jim took? Check on it, but not in a micromanaging way. Ask in a "Hey, need any help?" way. Most action items die from forgetfulness, not malice.
The Nuclear Option
Sometimes, you end up in meeting hell—back-to-backs all day with no time to think. When this happens, you need the nuclear option. Cancel everything for a week. Send a note: "Meeting reset. If your meeting is critical, please reschedule with a clear agenda and outcome."
Half the meetings won't come back. The ones that do? They come back better with a clearer purpose and a smaller group. It's like spring cleaning for your calendar.
The Reality Check
Meetings aren't going away. We need to align, decide and create together. But we don't need to do it badly. The next time you're about to send that meeting invite, pause. Ask yourself if this is really the best way to achieve what you're trying to achieve. If it is, make it count.
Because here's the thing about being a product manager. You're not just building products. You're building culture. Every terrible meeting you run—that's the culture you're building. Every efficient, purposeful, respectful meeting—that's culture, too.
Choose wisely. Your team's sanity depends on it.
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Reuters reports Lutnick said the EU appeared to want to make a deal: On Friday, Trump said the odds of a trade deal with the EU were about "50-50," even as negotiators from both sides expressed optimism. Read more here. LG says consumers rushed to buy appliances ahead of tariffs Tariffs remain a key concern for South Korean appliance maker LG Electronics ( The company said that if President Trump's blanket tariffs take effect on Aug. 1, it will adjust prices and move some production to its plants in Mexico and the US. LG produces its products worldwide, particularly in South Korea, China, and Vietnam. On Aug. 1, imports from South Korea face a 25% tariff, while those from Vietnam face a 20% tariff. Imports from China are estimated to face tariffs of roughly 50%, though that could change after US and Chinese officials meet in Sweden for the next round of trade talks. According to LG, consumers rushed to purchase items in the first half of the year to avoid tariffs. 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In 2018, during Trump's first term, washing machine prices rose when Trump targeted the industry with tariffs. Tariffs remain a key concern for South Korean appliance maker LG Electronics ( The company said that if President Trump's blanket tariffs take effect on Aug. 1, it will adjust prices and move some production to its plants in Mexico and the US. LG produces its products worldwide, particularly in South Korea, China, and Vietnam. On Aug. 1, imports from South Korea face a 25% tariff, while those from Vietnam face a 20% tariff. Imports from China are estimated to face tariffs of roughly 50%, though that could change after US and Chinese officials meet in Sweden for the next round of trade talks. According to LG, consumers rushed to purchase items in the first half of the year to avoid tariffs. Still, the company's net profit fell 3.1% in Q2 as operating costs increased. "Some consumers have been rushing to make purchases before the tariffs take effect," an executive said on the earnings call. "In the first half of 2025, we achieved approximately 3% growth year over year, higher than the market demand with new product launches and efficient sales operations, continuing to strengthen our market presence." But that pull-forward in demand could signal weakness ahead in the months to come if trade tensions escalate again. "A rise in product costs driven by the 50% tariff on steel and reciprocal tariffs that are set to be applied in the latter half of the year could translate into greater uncertainties for the market price," the executive said. "Additionally, shifts in the US government's trade policies and weakening consumer sentiment cast doubt on the demand outlook for home appliances." This isn't the first time LG has grappled with US protectionist policies. In 2018, during Trump's first term, washing machine prices rose when Trump targeted the industry with tariffs. Japan says $550 billion investment could finance Taiwanese chipmaker in US The $550 billion President Trump said Japan gave to the US "to lower their tariffs a little bit," could be used to help finance a Taiwanese chipmaker building plants in the US, the Associated Press reported Saturday. Trump on Thursday called the $550 billion "seed money" and that 90% of profits from the money invested would go to the US. "It's not a loan or anything, it's a signing bonus," Trump said. Read more here. The $550 billion President Trump said Japan gave to the US "to lower their tariffs a little bit," could be used to help finance a Taiwanese chipmaker building plants in the US, the Associated Press reported Saturday. Trump on Thursday called the $550 billion "seed money" and that 90% of profits from the money invested would go to the US. "It's not a loan or anything, it's a signing bonus," Trump said. Read more here. More cracks form in the US-Japan trade agreement We detailed earlier (keep scrolling) some initial, if gentle, pushback from the Japanese side on the US portrayal of the countries' trade deal. The Financial Times has a good, detailed look at some of the "cracks" forming: Read more here (subscription required). We detailed earlier (keep scrolling) some initial, if gentle, pushback from the Japanese side on the US portrayal of the countries' trade deal. The Financial Times has a good, detailed look at some of the "cracks" forming: Read more here (subscription required). EU head to meet with Trump this weekend in bid to clinch deal Bloomberg reports that European Commission President Ursula von der Leyen will meet with President Trump this weekend as he travels to his golf club in Scotland in a bid to secure a trade deal. The meeting will come as the two sides race to secure a deal ahead of next Friday — Trump's self-imposed deadline for 30% tariffs on EU goods to kick in. On Friday, Trump put the odds of a deal at "50-50." From the report: Bloomberg reports that European Commission President Ursula von der Leyen will meet with President Trump this weekend as he travels to his golf club in Scotland in a bid to secure a trade deal. The meeting will come as the two sides race to secure a deal ahead of next Friday — Trump's self-imposed deadline for 30% tariffs on EU goods to kick in. On Friday, Trump put the odds of a deal at "50-50." From the report: Trump: 'We haven't really had a lot of luck with Canada' President Trump on Friday expressed pessimism on US trade negotiations with Canada, suggesting he may simply impose threatened 35% tariffs on Canadian goods not covered by the existing US-Canada-Mexico trade agreement. "We haven't really had a lot of luck with Canada. I think Canada could be one where there's just a tariff, not really a negotiation," he said. More from Reuters: President Trump on Friday expressed pessimism on US trade negotiations with Canada, suggesting he may simply impose threatened 35% tariffs on Canadian goods not covered by the existing US-Canada-Mexico trade agreement. "We haven't really had a lot of luck with Canada. I think Canada could be one where there's just a tariff, not really a negotiation," he said. More from Reuters: Boston Beer Company says strong profits helped brewer absorb tariff costs The Boston Beer Company (SAM) continues to feel the effects of President Trump's tariffs, but a strong quarter of sales and profit is helping the Samuel Adams brewer absorb some of those cost increases. Boston Beer expects tariffs to add about $15 million to $20 million in costs for the full year. Previously, it modeled tariff costs of $20 million to $30 million. Expect the company to raise prices by 1% to 2% to offset some of the costs as well, executives said. Boston Beer did see tariffs negatively affect its gross margin toward the end of the second quarter, but it benefited from improved brewery efficiencies. For the second quarter, the company reported profits of $5.45 per share on revenue of $625 million, versus estimates for earnings of $4.00 per share on $588 million, according to S&P Global Market Intelligence. "Right now, I think we're very happy with the performance," Boston Beer CEO Michael Spillane said on the earnings call. "Not only that, but that's allowed us to offset some of the tariffs that we've seen so far." The Boston Beer Company (SAM) continues to feel the effects of President Trump's tariffs, but a strong quarter of sales and profit is helping the Samuel Adams brewer absorb some of those cost increases. Boston Beer expects tariffs to add about $15 million to $20 million in costs for the full year. Previously, it modeled tariff costs of $20 million to $30 million. Expect the company to raise prices by 1% to 2% to offset some of the costs as well, executives said. Boston Beer did see tariffs negatively affect its gross margin toward the end of the second quarter, but it benefited from improved brewery efficiencies. For the second quarter, the company reported profits of $5.45 per share on revenue of $625 million, versus estimates for earnings of $4.00 per share on $588 million, according to S&P Global Market Intelligence. "Right now, I think we're very happy with the performance," Boston Beer CEO Michael Spillane said on the earnings call. "Not only that, but that's allowed us to offset some of the tariffs that we've seen so far." Some headlines from Trump on tariffs this morning Via Bloomberg: Via Bloomberg: Trump: US will sell 'so much' beef to Australia President Trump said on Thursday that the US will sell "so much" beef to Australia, following Canberra relaxing import restrictions. Trump added that other countries who had refused US beef products were on notice. Reuters reports: Read more here. President Trump said on Thursday that the US will sell "so much" beef to Australia, following Canberra relaxing import restrictions. Trump added that other countries who had refused US beef products were on notice. Reuters reports: Read more here. World's No. 3 automaker Kia takes $570M tariff hit in Q2 Reuters reports: Read more here. Reuters reports: Read more here. Puma shares dive after warning of full-year loss, US tariff impact Puma ( shares fell 17% on Friday after the sportswear brand said that it now expects an annual loss due to a decline in sales and US tariffs denting profit. Reuters reports: Read more here. Puma ( shares fell 17% on Friday after the sportswear brand said that it now expects an annual loss due to a decline in sales and US tariffs denting profit. Reuters reports: Read more here. LG Energy Solution warns of slowing EV battery demand due to U.S. tariffs, policy headwinds Reuters reports: South Korean battery firm LG Energy ( Solution warned on Friday of a further slowdown in demand by early next year due to U.S. tariffs and policy uncertainties after it posted a quarterly profit jump. Its major customers Tesla (TSLA) and General Motors (GM) warned of fallout from U.S. tariffs and legislation that will end federal subsidies for EV purchases on September 30. "US tariffs and an early end to EV subsidies will put a burden on automakers, potentially leading to vehicle price increases and a slowdown in EV growth in North America," CFO Lee Chang-sil said during a conference call. Read more here. Reuters reports: South Korean battery firm LG Energy ( Solution warned on Friday of a further slowdown in demand by early next year due to U.S. tariffs and policy uncertainties after it posted a quarterly profit jump. Its major customers Tesla (TSLA) and General Motors (GM) warned of fallout from U.S. tariffs and legislation that will end federal subsidies for EV purchases on September 30. "US tariffs and an early end to EV subsidies will put a burden on automakers, potentially leading to vehicle price increases and a slowdown in EV growth in North America," CFO Lee Chang-sil said during a conference call. Read more here. Japan, US differ on how trade-deal profits will be split Japan said Friday that profits from the $550 billion investment deal with the US will be shared based on how much each side contributes. A government official suggested the US will also put in significant funds, but details of the scheme remain unclear. The White House had announced earlier in the week that the US would retain 90% of the profits from the $550 billion US-bound investment and loans that Japan would exchange in return for reduced tariffs on auto and other exports to the US. This would mean that returns would be split 10% for Japan and 90% for the US, according to the White House official, and that it would be "based on the respective levels of contribution and risk borne by each side." Bloomberg News reports: Read more here. Japan said Friday that profits from the $550 billion investment deal with the US will be shared based on how much each side contributes. A government official suggested the US will also put in significant funds, but details of the scheme remain unclear. The White House had announced earlier in the week that the US would retain 90% of the profits from the $550 billion US-bound investment and loans that Japan would exchange in return for reduced tariffs on auto and other exports to the US. This would mean that returns would be split 10% for Japan and 90% for the US, according to the White House official, and that it would be "based on the respective levels of contribution and risk borne by each side." Bloomberg News reports: Read more here. US business activity rises; tariffs fuel inflation concerns US business activity rose in July, but companies increased the prices for goods and services, supporting the view from economists that inflation will accelerate in the second half of 2025 and it will mainly be due to tariffs on imports. Reuters reports: Read more here. US business activity rose in July, but companies increased the prices for goods and services, supporting the view from economists that inflation will accelerate in the second half of 2025 and it will mainly be due to tariffs on imports. Reuters reports: Read more here. It sounds like Trump now has a new minimum tariff rate: 15% President Trump set a new rhetorical floor for tariffs on Wednesday night in comments in a shift that raises the president's baseline rate from 10%. Yahoo Finance's Ben Werschkul writes: Read more here. President Trump set a new rhetorical floor for tariffs on Wednesday night in comments in a shift that raises the president's baseline rate from 10%. Yahoo Finance's Ben Werschkul writes: Read more here. Keurig Dr. Pepper brewer sales volume drops 22%, CEO says tariff impacts 'will become prominent' Keurig Dr. Pepper CEO Tim Cofer said that tariffs are putting additional pressure on the company in an earnings call Thursday, especially when it comes to its coffee business, which KDP expects to be "subdued" for the remainder of the year. "Commodity inflation will build as we roll into the back half and we roll into our higher cost hedges on green coffee," Cofer said. "The tariff impacts will become prominent. And we all know that tariff situation is a bit fluid." Keurig is one of the biggest coffee importers in the US, along with Starbucks (SBUX) and Nestle (NSRGY). The US sources most of its coffee from Brazil, which is set to face 50% tariffs on its products on Aug. 1, and Colombia, which faces a tariff rate of 10%. In Keurig's coffee business, appliance volume decreased 22.6% during the quarter, reflecting impacts of retailer inventory management, and K-Cup pod volume decreased 3.7%, reflecting category elasticity in response to price increases, the company reported. "Our retail partners will likely continue to manage their inventory levels tightly, in particular on brewers," Cofer commented. "And then finally, you know we did a round of pricing at the beginning of the year. We've announced another round of pricing that will take effect next month, and we'll need to closely monitor how that elasticity evolves." Read more about Keurig earnings here. Keurig Dr. Pepper CEO Tim Cofer said that tariffs are putting additional pressure on the company in an earnings call Thursday, especially when it comes to its coffee business, which KDP expects to be "subdued" for the remainder of the year. "Commodity inflation will build as we roll into the back half and we roll into our higher cost hedges on green coffee," Cofer said. "The tariff impacts will become prominent. And we all know that tariff situation is a bit fluid." Keurig is one of the biggest coffee importers in the US, along with Starbucks (SBUX) and Nestle (NSRGY). The US sources most of its coffee from Brazil, which is set to face 50% tariffs on its products on Aug. 1, and Colombia, which faces a tariff rate of 10%. In Keurig's coffee business, appliance volume decreased 22.6% during the quarter, reflecting impacts of retailer inventory management, and K-Cup pod volume decreased 3.7%, reflecting category elasticity in response to price increases, the company reported. "Our retail partners will likely continue to manage their inventory levels tightly, in particular on brewers," Cofer commented. "And then finally, you know we did a round of pricing at the beginning of the year. We've announced another round of pricing that will take effect next month, and we'll need to closely monitor how that elasticity evolves." Read more about Keurig earnings here. The EU's Trump insurance As my colleague detailed below, EU member states voted to impose tariffs on over $100 billion of US goods from Aug. 7. The Financial Times reported that this move that allows the bloc to impose the levies quickly at any point in the future should its trade relationship with the US take a turn for the worse. From the report: Read more here (subscription required). As my colleague detailed below, EU member states voted to impose tariffs on over $100 billion of US goods from Aug. 7. The Financial Times reported that this move that allows the bloc to impose the levies quickly at any point in the future should its trade relationship with the US take a turn for the worse. From the report: Read more here (subscription required). Europe approves $100B-plus tariff backup plan A report in the Wall Street Journal on Thursday said that the European Union has now approved its retaliatory tariff package on US goods that could start in August if no trade agreement is reached. The EU announced on Wednesday that it will hit the US with 30% tariffs on over $100 billion worth of goods in the event that no deal is made and if President Trump decides to follow through with his threat to impose that rate on most of the bloc's exports after Aug. 1. The US exports, which would include goods such as Boeing (BA) aircraft, US-made cars and bourbon whiskey would all face heavy tariffs that match Trump's 30% threat. The approval of the package comes despite the growing optimism that the US and EU will reach a deal that would put baseline tariffs on the bloc at 15%, matching the level the US applied to Japan. The EU is keen to reach a deal with the US but as a cautionary measure has approved 30% tariffs if a deal is not made. A report in the Wall Street Journal on Thursday said that the European Union has now approved its retaliatory tariff package on US goods that could start in August if no trade agreement is reached. The EU announced on Wednesday that it will hit the US with 30% tariffs on over $100 billion worth of goods in the event that no deal is made and if President Trump decides to follow through with his threat to impose that rate on most of the bloc's exports after Aug. 1. The US exports, which would include goods such as Boeing (BA) aircraft, US-made cars and bourbon whiskey would all face heavy tariffs that match Trump's 30% threat. The approval of the package comes despite the growing optimism that the US and EU will reach a deal that would put baseline tariffs on the bloc at 15%, matching the level the US applied to Japan. The EU is keen to reach a deal with the US but as a cautionary measure has approved 30% tariffs if a deal is not made. Trump tariffs wreaking havoc in Brazil's citrus belt Reuters reports: Read more here. Reuters reports: Read more here. Error in retrieving data Sign in to access your portfolio Error in retrieving data Error in retrieving data Error in retrieving data Error in retrieving data

I Asked ChatGPT To Give Me the ‘Cheat Code' for Making the Most of My Money: Here's What It Said
I Asked ChatGPT To Give Me the ‘Cheat Code' for Making the Most of My Money: Here's What It Said

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I Asked ChatGPT To Give Me the ‘Cheat Code' for Making the Most of My Money: Here's What It Said

If managing money feels like trying to beat a boss level with no walkthrough, you're not alone. Many people work hard but still feel stuck in the same place financially. So the idea of a 'cheat code,' like having a simple, strategic way to make money work harder, feels tempting. Read Next: Explore More: GOBankingRates asked ChatGPT to outline the most effective habits and tools that can stretch, grow and protect income over time. The goal is not to get rich overnight, but to play smarter with what you earn. So this is the cheat code for making the most of your money, according to ChatGPT. Also see seven tricks to make the most of your bank accounts. Automate Everything You Can ChatGPT put automation at the top of the list. That means setting up automatic transfers into a high-yield savings account, scheduling bill payments and directing part of each paycheck to investments. Services like Wealthfront and Betterment help users auto-invest based on risk preferences. The same goes for investing apps like Fidelity and Vanguard, which let you schedule regular deposits into index funds. Using budgeting tools can help you track spending and catch leaks before they drain your account. 'Automating your money removes emotion and inconsistency from your finances. It's the closest thing to passive self-discipline,' ChatGPT explained. Check Out: Live Below Your Means, Aggressively Living below your means isn't about being cheap; it's about being strategic. ChatGPT suggested tracking every dollar, capping lifestyle creep and viewing minimalist living as a strength. The less you spend, the faster you build a surplus. To do so, it recommended learning how to budget. 'You don't need to track pennies to win at budgeting. What matters most is having a repeatable system,' ChatGPT said. It recommended two simple methods: The 50/30/20 rule: 50% for needs, 30% for wants, 20% for savings or debt Zero-based budgeting: Assign every dollar a job. Apps like YNAB and Goodbudget can help users stick to a plan without getting overwhelmed. Invest Early — Even With Small Amounts Compound interest is the real cheat code. ChatGPT explained that investing early, even small amounts, can grow into a large sum over time. Consistency is key. Put money into broad-market exchange-traded funds (ETFs) or index funds, use tax-advantaged accounts like a Roth IRA, and always reinvest dividends. The sooner you start, the more time your money has to multiply, and history shows this approach beats trying to time the market. Starting small is often better than waiting for the 'right' time. 'Time beats timing. The earlier you invest, the more compound interest works in your favor,' according to ChatGPT. Build an Emergency Buffer One overlooked cheat code is having money set aside for surprises. Surprises happen, and an emergency fund is your financial firewall. ChatGPT recommended saving three to six months' worth of expenses in a high-yield savings account. This cash cushion keeps you from dipping into investments or racking up debt when life throws a curveball. Having this safety net reduces stress and prevents financial setbacks from turning into disasters. Learn How To Maximize Credit, Without Debt Credit isn't just about borrowing. It affects interest rates, housing applications and even job offers. 'Treat your credit score like a tool, not a trap. Use it to access better terms, not unnecessary purchases,' ChatGPT said. That includes paying bills on time, keeping utilization under 30% and regularly reviewing your free credit reports. Strategic use of cash-back cards can also put money back into your pocket, if paid off monthly. Debt with high interest, like credit cards, can quietly eat away at your wealth. If you currently have debt, ChatGPT suggested using either the avalanche method (tackle the debt with the highest interest rate first) or the snowball method (pay off the smallest balances for quick wins). Refinancing or consolidating debt can also help if your credit score allows. Don't Just Save — Earn More Strategically Cutting expenses has limits. Earning more often delivers faster growth. ChatGPT highlighted a growing trend: 'Monetizing skills online, through freelancing, content creation, or digital products, is more accessible than ever.' Instead of chasing endless gigs, ChatGPT said to focus on building high-value skills — think coding, digital marketing or sales. With these skills, you can negotiate raises or land better jobs, which is often more sustainable than juggling multiple side hustles. Platforms like Fiverr, Upwork and Teachable let users build scalable side income, turning time or knowledge into long-term assets. It's not passive at first, but it can become hands-off with the right systems. More From GOBankingRates Mark Cuban Warns of 'Red Rural Recession' -- 4 States That Could Get Hit Hard 6 Popular SUVs That Aren't Worth the Cost -- and 6 Affordable Alternatives 7 Things You'll Be Happy You Downsized in Retirement This article originally appeared on I Asked ChatGPT To Give Me the 'Cheat Code' for Making the Most of My Money: Here's What It Said Solve the daily Crossword

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