Latest news with #emailmanagement
CNET
27-07-2025
- CNET
I Beat Gmail's 15GB Limit Without Losing a Single Important Email
If your Gmail inbox has become a graveyard of unread emails and outdated threads, you're not alone. Over time, messages pile up-from old receipts to forgotten newsletters-until you hit your storage limit and have to act fast. Instead of spending hours deleting emails one by one, CNET's guide reveals a smarter, faster way to free up space. With a few built-in Gmail tools and clever tricks, you can clean up years of digital clutter and recover up to 15GB of storage in just minutes with no stress, no guesswork, and no frustration. Then, just as I was ready to give up and start paying for extra Gmail storage, I had a better idea. I realized there was a way to get back 15GB of free storage while keeping all of my old emails, and it wouldn't cost me a penny. All I had to do was create a second Gmail account to store all of my current messages. There's no restriction on the number of free Google accounts you can own, which meant I could set one up as a dedicated archive account and then transfer all of my old emails to it. Transferring your Gmail messages is also a great strategy if you have a school or business Gmail account that you won't be able to access permanently. Most universities and businesses will deactivate your account once you're no longer a student or employee, so if you want to view your old messages and files, you'll have to port them to a personal account before you lose access. Completing the whole process of transferring your Gmail messages to a new account doesn't take too long but it will depend on just how many messages you have. I'll walk you through the simple process of transferring your emails from your old account to a new one (including the important step of backing everything up first). For more about Gmail, learn about its new AI summaries or how to use emoji reactions. Tips and tricks for using Gmail Tips and tricks for using Gmail Click to unmute Video Player is loading. Play Video Pause Skip Backward Skip Forward Next playlist item Unmute Current Time 0:11 / Duration 1:07 Loaded : 70.82% 0:11 Stream Type LIVE Seek to live, currently behind live LIVE Remaining Time - 0:56 Share Fullscreen This is a modal window. Beginning of dialog window. Escape will cancel and close the window. Text Color White Black Red Green Blue Yellow Magenta Cyan Opacity Opaque Semi-Transparent Text Background Color Black White Red Green Blue Yellow Magenta Cyan Opacity Opaque Semi-Transparent Transparent Caption Area Background Color Black White Red Green Blue Yellow Magenta Cyan Opacity Transparent Semi-Transparent Opaque Font Size 50% 75% 100% 125% 150% 175% 200% 300% 400% Text Edge Style None Raised Depressed Uniform Drop shadow Font Family Proportional Sans-Serif Monospace Sans-Serif Proportional Serif Monospace Serif Casual Script Small Caps Reset Done Close Modal Dialog End of dialog window. Close Modal Dialog This is a modal window. This modal can be closed by pressing the Escape key or activating the close button. Close Modal Dialog This is a modal window. This modal can be closed by pressing the Escape key or activating the close button. Tips and tricks for using Gmail How much data can you store on Gmail? Fifteen gigabytes of free storage may sound like a lot when you make a Gmail account but it gets filled up quickly. For starters, the 15GB isn't just used for email: It also includes the files you've saved in your Google Drive and Google Photos. If you frequently send or receive messages that contain large files such as videos, or if you find yourself uploading a lot of pictures and videos to your Google Photos, then it won't be long before you'll see the "Account storage is full" notification. This means that you will no longer be able to send or receive emails on this account, so you'll want to do something ASAP. Tips and tricks for using Gmail Tips and tricks for using Gmail Click to unmute Google Introduces Gemini AI Upgrades to Gmail and Chat The quickest solution is to upgrade to a Google One account. Even if you choose the least expensive plan -- 100GB for $20 a year -- you'll still end up paying money to store old emails that you might not even need anymore. If you don't want to buy more storage, you can always delete your old emails. You can get back a surprising amount of storage space by putting large files in the trash. Gmail makes it easy for you to identify and delete files by size. Even so, that option might seem tedious; maybe you don't want to spend hours sifting through correspondence from a decade or more ago, deciding which memories to keep and which to get rid of forever. There's always the option to download large files to your desktop before you delete them from your Google account but at some point you'll probably run into the same issue with your local files and have to manage the storage space on your device. This brings us to our "nuclear option:" Transferring all your emails to a new Gmail account. How to transfer your Gmail messages to a new email account Before you start the Gmail transfer process, I recommend that you back up your emails. You can do this by downloading your emails either to your computer or an external hard drive. You can delete the backup after you finish transferring the emails to your new account if you like but it's always a good idea to have an extra copy stored locally. To back up your Gmail messages, go to Google Takeout. Using my test Gmail account that held about 75,000 messages, I got a download from Google Takeout in about 2 hours. Once you've saved a copy of your emails, you're ready to begin transferring them. Here are the steps you need to take: 1. Start by logging into your original Gmail account, clicking the "gear" icon in the top right and clicking See all settings. 2. Select the Forwarding POP/IMAP tab and then select the option Enable POP for all mail (POP stands for Post Office Protocol). 3. You'll have several options under When messages are accessed with POP. To automatically delete the emails from your original account after the transfer, select delete Gmail's copy. 4. Select Save Changes. Now it's time to create your new account and transfer all your messages there: If you haven't already done so, create your brand new, inbox-zero Gmail account -- we'll call this your archive account. 1. Login to your new archive account, click the gear icon at the top and select See all settings. 2. Select the Accounts and Import tab at the top, then select Add a mail account next to Check mail from other accounts. 3. In the pop-up window, enter the name of your original Gmail account. Select Next. 4. Select Import emails from my other account (POP3) and select Next again. 5. Enter the password of your original Gmail account. You might also be required to create a Google app password (see note below). 6. Select 995 under Port. 7. Check these 3 boxes: Always use a secure connection (SSL) when retrieving mail, Label incoming messages, Archive incoming messages (Skip the Inbox) 8. Select Add Account. You'll probably need to create a Google app password to transfer Gmail messages I tested this Gmail message transfer process twice and both times the standard password for the Gmail accounts did not work. After a bit of research, I determined that I'd need to create a temporary "app password" to sync the accounts. Google app passwords are 16-digit passcodes created for "less secure" apps or devices to access your Google account. They work exactly like your Google password. If your regular Google password doesn't work for syncing Gmail accounts, visit to create an app password. Simply create a name for the password -- I used "Transfer Bulk Email" -- and then hit the Create button. You'll get a pop-up window with your new 16-digit passcode. Once you've created the app password, return to step 6 of the instructions above and use that new app password instead of your usual password. Important: Google will only display your app password once. After you've created it, you can't ask to see it again so be sure to write it down or otherwise record it after it's been created. Google's own Help Center mentions that "app passwords aren't recommended and are unnecessary in most cases." So once you've completed transferring your Gmail messages, I recommend deleting your app password. What happens after my Gmail accounts are synced? Once you've successfully linked your new Gmail archive account to your original account, your emails should begin to transfer automatically. The process could take several hours or days, depending on how many emails you have. In my test account with about 75,000 messages, I found that it took Gmail about 2 full days to transfer all of them from the original account to the new archived mail account. Important: After transferring your Gmail messages to your archived mail account, your original Gmail account will place all those messages in the Trash folder, which you'll need to empty manually. Clearing out those 75,000 messages from the Trash took about an hour. Before transferring Gmail messages, my test account was using a little more than 12GB, or 80%, of Google's free 15GB. After transferring, the account was only using 0.66GB, of which 0.06GB was from Gmail. What Gmail messages won't be transferred? I found that Gmail transferred all of my messages except for two categories -- Drafts and Spam. You'll need to decide what to do with your Drafts manually. Spam messages are automatically deleted every 30 days so you can let Gmail handle that or go into the Spam folder yourself after transferring your mail and delete or forward those messages. Once all of your emails have been imported to your new account, enjoy the experience of inbox zero. You've given your original account a new lease on life. At this point, there are two last steps: You'll want to stop the automatic transfer process so that you can continue using your original account and you'll want to delete that app password if you had to make one. 1. Login to your new account, go into your Settings and select See all settings. 2. Select the Accounts and Import tab, and then select delete for your original account (under Check mail from other accounts.) 3. When prompted to Confirm delete mail account, select OK. If you had to create a Google app password and want to delete it now, go back to and click the trashcan icon next to the password you created. Congrats, you're finished. One important final note: Google will delete accounts that have been inactive for more than two years. So make sure you don't completely ignore all your old emails after transferring them. If you don't plan to regularly use your archive account to send email, you can still keep the account active by signing in at least once every two years.
Yahoo
23-07-2025
- Yahoo
Gmail adds ‘Manage Subscriptions' tool to help clean up your inbox
Gmail's new inbox tool puts users back in control of clutter and marketing overload. Google has started rolling out a new Gmail feature that could help millions finally get a handle on inbox overload. The tool, called Manage Subscriptions, lets users view, sort, and quickly unsubscribe from promotional emails and newsletters all from a single dashboard. Cluttered inboxes are a common frustration. Daily deals, newsletters, and marketing messages pile up fast, often from sources users didn't knowingly subscribe to. With this latest update, Gmail is aiming to simplify the process of cutting through that digital noise. Curious how it works and what it means for your inbox? Here's what's changing The Manage Subscriptions tool creates a centralized view of all the email lists a user is subscribed to. Rather than digging through messages individually or clicking on tiny 'unsubscribe' links buried at the bottom of emails, users can now: View all active subscription senders in one place See how many messages each sender has sent recently Review past messages from a sender Unsubscribe with one tap or click Senders are automatically sorted by how frequently they email the user. This approach helps surface the most persistent or noisy senders first. Gmail also provides a count of emails received from each sender in the past few weeks. This allows users to make informed decisions based on actual activity. If users want to double-check a sender before unsubscribing, clicking the sender's name brings up a list of recent emails for easy review. From there, unsubscribing can be done with a single click, and Gmail sends the opt-out request on the user's behalf. In some cases, Gmail may also offer additional actions, like visiting the sender's website or blocking them entirely, especially when further confirmation is needed to finalize the unsubscribe. The update builds on Gmail's existing one-click unsubscribe feature, introduced in 2023, which allowed users to opt out of emails without navigating external sites. The new tool takes that further by consolidating and organizing all subscriptions into one streamlined interface. Why does it matter? Managing subscriptions has traditionally required time and patience. Even with Gmail's one-click unsubscribe button, users still had to locate and open individual emails. The new tool streamlines the process by gathering everything in one place and reducing friction. According to Gmail's director of product, Chris Doan, inbox clutter often builds up from sources like 'Daily deal alerts that are basically spam, weekly newsletters from blogs you no longer read, and promotional emails from retailers you haven't shopped in years.' Over time, these pileups can overwhelm even the most organized inbox. Google's broader anti-spam and phishing defenses have already been upgraded. The company says Gmail blocks 99.9% of spam, phishing, and malware, and that AI-based protections helped reduce scam emails by 35%. This latest addition extends those protections by allowing users to easily clean out messages that aren't technically spam, but still unwanted. Unlike some third-party unsubscribe tools that require full access to your inbox or involve third-party privacy tradeoffs, this feature is native to Gmail. It doesn't require extra downloads or grant permissions to outside apps. Built-in convenience and security are key advantages. It also reduces exposure to risky unsubscribe links. Some malicious emails use fake unsubscribe buttons to confirm a recipient's email address or to redirect users to phishing websites. Gmail's tool avoids these risks by managing unsubscribes internally and only interacting with verified senders. How to access the tool? The feature is integrated directly into Gmail and is available on multiple platforms. Here's how to access it: On Web (Desktop) Open Gmail in a browser Click the three-line menu icon in the top-left corner Scroll down and select Manage Subscriptions On Android/iOS Open the Gmail app Tap the menu icon in the top-left corner Scroll and tap Manage Subscriptions Google began rolling out the feature on July 8 for web users. Android users will start seeing the feature beginning July 14, while iOS users can expect access by July 21. However, Google notes it may take up to 15 days for the feature to appear for all users across platforms. The tool is available for: Users with personal Google accounts Google Workspace customers Workspace Individual subscribers Currently, it is only available in select countries, and Google hasn't specified which additional regions will gain access next. Want to see how it works in real time? Watch this quick walkthrough to explore Gmail's new Manage Subscriptions tool and see just how easy it is to clean up your inbox, no digging, no guessing, just control: Industry context: a shift in email habits The update reflects a growing need for smarter, built-in inbox tools. Subscriptions have exploded in volume, especially as brands and creators lean more heavily into email for marketing and audience engagement. But what starts as a helpful newsletter can quickly turn into digital noise. Subscription management has emerged as a competitive differentiator for email providers. While apps like and Clean Email offer bulk unsubscribe capabilities, they often come with privacy concerns. Gmail's new approach emphasizes minimal user friction, data privacy, and tighter platform integration. For marketers, this feature raises the bar. It places pressure on brands to deliver relevant, timely content or risk being quickly removed. The ease of bulk unsubscribing also shifts power back to the user, reducing reliance on passive inbox rules or silent archiving. Email has evolved into a core part of digital identity, and users are increasingly seeking ways to take more control over how companies reach them. This feature aligns with that shift, offering transparency and ease of use without the tradeoffs that come with third-party solutions. Additional tools for a cleaner inbox Manage Subscriptions is part of Google's ongoing push to give users more control. For those looking to take inbox management even further, here are additional strategies supported by Gmail's existing features: Use filters to auto-label, archive, or delete promotional emails Report spam instead of just deleting messages to improve Gmail's filters Avoid clicking on unknown unsubscribe links, which may lead to phishing traps Use alias addresses when signing up for non-essential services Create a secondary email address for online shopping or app signups These practices, combined with Gmail's native tools, allow users to proactively manage clutter and protect their personal data without relying on external tools or risky browser extensions. Users who frequently check the Promotions and Social tabs may also find it easier to pre-identify senders that should be removed. Combining Gmail's tabbed inbox features with the Manage Subscriptions tool creates a fuller system for organizing digital communications more intentionally. Rollout availability and what comes next The Manage Subscriptions tool is part of a gradual rollout. It is currently available on the web and coming to Android and iOS throughout July. Users in eligible regions should see the feature by the end of the month. Google has not announced additional enhancements yet, but there is potential for future updates such as AI-driven unsubscribe suggestions, notifications for inactive subscriptions, or smarter bundling of similar emails. Some users already spotted early versions of the tool as far back as April, suggesting Google has been testing its functionality behind the scenes before public release. As feedback comes in, additional refinements are likely. In the meantime, this release marks one of Gmail's most practical user-focused updates in recent memory. Key takeaways: what you need to know Gmail's Manage Subscriptions tool gives users a centralized, easy-to-use way to clean up their inbox. You can view all active email subscriptions, see which senders email most often, and unsubscribe with a click. The feature reduces reliance on risky unsubscribe links and third-party tools by working directly within Gmail. It builds on Google's existing spam protections to give users even more control over inbox clutter. Marketers now need to focus more on relevance since users can easily remove irrelevant emails. The rollout is ongoing, so users should keep an eye out for the new tool appearing across the web, Android, and Manage Subscriptions tool offers a well-timed solution to inbox fatigue. By giving users a clear view of all their subscriptions and an easy way to unsubscribe in bulk, Google is helping people take back control of their digital space. For individuals, it's a cleaner inbox with less effort. For brands and marketers, it's a reminder that relevance now matters more than reach. The tool is rolling out now. For anyone overwhelmed by unread messages, this update may finally make staying organized a little easier. This story was created with AI assistance and human editing. Solve the daily Crossword
Yahoo
09-07-2025
- Business
- Yahoo
Major Gmail update finally fixes inbox overload
Google has announced a major new update for Gmail that allows users to unsubscribe from emails with just one click. The latest feature aims to address inbox overload, with Gmail now automatically sorting emails delivered through active subscriptions. The Manage Subscriptions tool includes one-click links next to the emails that unsubscribe users from unwanted mailing lists. 'It can be easy to feel overwhelmed by the sheer volume of subscription emails clogging your inbox,' Chris Doan, Google's director of product management, wrote in a blog post. 'Daily deal alerts that are basically spam, weekly newsletters from blogs you no longer read, promotional emails from retailers you haven't shopped in years can quickly pile up. 'With Gmail's new 'Manage subscriptions' feature, you can view and manage your subscription emails, making it easy to unsubscribe from the ones you no longer want all from a single place.' The new feature is already available on the web version of Gmail, with Android and iOS versions receiving the update later this month. Google is also rolling out new 'AI-based defences' to block scam emails, which the company claims works 35 per cent of the time. There has been a sharp rise in scam emails in recent days, according to security researchers, with cyber criminals targeting online shoppers in the buildup to Amazon Prime Day. The retail giant sent a warning to customers this week about suspicious emails asking customers to update their payment information for membership renewal. 'We've recently noticed an increase in customers reporting fake emails about Amazon Prime membership subscriptions,' Amazon's warning stated. 'Do not click on any links in these messages – scammers use fake websites to steal your Amazon login credentials and banking information.' Research from cyber security firm NordVPN uncovered more than 120,000 fake Amazon websites set up to steal login and payment information. Error in retrieving data Sign in to access your portfolio Error in retrieving data Error in retrieving data Error in retrieving data Error in retrieving data
The Verge
08-07-2025
- The Verge
Gmail's new tab is made for unsubscribing from emails
Google is introducing a new Gmail feature for those feeling overwhelmed by an onslaught of subscription emails in their inboxes. The Manage subscriptions view shows a list of emails delivered through active subscriptions, automatically sorted with the most frequent senders at the top, next to individual one-click links that will unsubscribe you from their mailing lists. You can find the new feature by clicking the navigation bar in the top left corner of your Gmail inbox and selecting Manage subscriptions from the menu that appears. If you don't see it yet, it's being introduced on the web version of Gmail starting today, the Android mobile app starting on July 14th, and the iOS app starting on July 21st, but it could take a couple of weeks for it to show up for all users. It will be available for all personal Google accounts, Google Workspace customers, and Workspace Individual Subscribers in 'select countries.' The view will show you who's sending the most emails and exactly how many messages they've sent in the past few weeks so you can be better informed about who's clogging up your inbox the most. Clicking on a specific sender will show a list of all the emails they've sent, and if you decide it's too much, the new feature includes an unsubscribe button for each one that will send an unsubscribe request to the sender on your behalf.
Android Authority
29-06-2025
- Android Authority
Gmail is making it easier to manage your newsletters and mailing lists on the web
Edgar Cervantes / Android Authority TL;DR Gmail is rolling out a new 'Manage subscriptions' page on its web client to help users easily declutter their inboxes. This page lists all your mailing lists, shows their email frequency, and provides a simple one-click unsubscribe button for each sender. The feature is gradually becoming available on the web and has been rolling out on the Android app since late April. Signing up for newsletters and mailing lists is a great way to stay up to date on the latest news or score deals on your next vacation. At first, the influx of emails is manageable, but your inbox can quickly overflow if left unchecked. While trimming down your subscriptions can be a challenge, a good first step is unsubscribing from those you seldom open. To help with this, Gmail is rolling out a new page on its web client dedicated to managing your subscriptions. The other day, I spotted a new 'Manage subscriptions' button in the left-side panel of the Gmail web app, located between 'Spam' and 'Manage labels' under the 'More' section. Clicking it takes you to the new subscriptions page. Mishaal Rahman / Android Authority On this page, Gmail lists the newsletters and mailing lists you're subscribed to and shows how frequently they email you. You can click on a sender to see all the messages you've received from them. If you decide you no longer want their emails, you can simply click the 'Unsubscribe' button. This is the same button that normally appears at the top of individual promotional emails. Keep in mind that when you unsubscribe, it can take a few days for the sender to process the request, so you may still receive some messages. If you want to stop seeing their emails in your inbox immediately, you can block the sender instead, which will automatically filter their messages to your spam folder. Google says the 'manage subscriptions' page is rolling out gradually to Gmail on the web, so you may not have it yet. The feature has been rolling out on Android since late April, so you might already have access on your mobile device. It's nice to see Google add new quality-of-life features to Gmail. Just the other day, we reported that Google was finally adding a 'mark as read' button to Gmail notifications on Android. The more features like this that Gmail adds, the more likely I'd be willing to give its AI features a shot without griping about the app. Got a tip? Talk to us! Email our staff at Email our staff at news@ . You can stay anonymous or get credit for the info, it's your choice.
