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WIRED
5 days ago
- Business
- WIRED
The Best Apps for Managing Your Travel Expenses and Receipts
Keeping track of your expenses while on a work trip can be frustrating. The editors of WIRED and Condé Nast Traveler pooled our expertise to find the most efficient and user-friendly apps for the job. All products featured on WIRED are independently selected by our editors. However, we may receive compensation from retailers and/or from purchases of products through these links. Learn more. Work trips can be exhausting and full of small expenses that quickly add up. Between the Ubers to and from the airport, the snacks to keep up the energy, and the long dinners with clients, spending can quickly sprawl out of control. The last thing you want upon returning is to search through a voluminous pile of crumpled receipts only to find they're not all there. WIRED and Condé Nast Traveler are here to help. Bringing together our expertise on software and travel, we picked a few of our favorite apps for tracking expenses on work trips. These could be worth trying out during your next big conference or even adopting as a wider organization. Do you have a reliable option that you trust and it's not included on this list? Make your voice heard in the comments. Expensify Expensify is probably the best app for the widest number of people, from freelancers to bigger staffs. It includes all of the must-haves like receipt scanning, distance tracking, and easy categorization as well as a way to manage how you submit the reports and who is involved with the approval process. It's not too flashy overall, but integrations with other apps commonly used on work trips, like Uber, Delta, and Workday, are nice to have. Expensify for iOS, Android, and macOS SAP Concur Concur is popular with larger enterprises for handling travel; we've used it a few times for work trips ourselves. While the SAP Concur app has some rough edges, it's worth having on your smartphone if that's the expense protocol used where you work. Like all of these picks, you can take photos of your receipts in the app to streamline the process. Are you driving? Automatic distance capture can help you file those mileage reports as well. SAP Concur for iOS and Android This story is part of The New Era of Work Travel , a collaboration between the editors of WIRED and Condé Nast Traveler to help you navigate the perks and pitfalls of the modern business trip. Zoho Expense Like many other expense apps, Zoho Expense lets you save your corporate credit card on the platform and scan receipts as you go. The app then helps you categorize and itemize expenses and extract important details. Hitting the road? No need for guesswork; you can track car mileage with the click of a button to get accurate reimbursements for driving time. You can also calculate your petty cash spend, and businesses can regulate employees' daily allowances with customizable rules made just for them. It's also one of the most budget-friendly expense apps, with free plans available for small businesses (three users or fewer) and a premium plan available at just $7 per month. Zoho Expense for iOS and Android Rydoo Traveling abroad? Those who frequently venture to different countries on business will appreciate how easy it is to scan receipts and have all of the important details (country, tax rate, currency, etc.) auto-populate immediately with, according to Rydoo, 95 percent accuracy, without employees having to go through each time to add the info themselves. Aside from the classic expense app bread and butter—the ability to integrate company cards, scan receipts, offer per diem management, and track mileage—Rydoo sets itself apart in a few different ways. There's automatic expense approval for the bulk of submissions based on your company's policies, and Rydoo even warns employees of expenses it feels may be noncompliant. It also highlights them for management and finance teams. Rydoo also tracks CO 2 emissions, uses AI to automatically analyse all expenses, and approves expenses in real time as they are filed. Rydoo for iOS and Android QuickBooks A shoo-in for small businesses, QuickBooks plans start at just $3.50 per month for one user and go up to $23.50 per month for groups of up to 25. For that price, you get tools for tasks like mileage tracking, cash flow management, income and expense tracking, and more. QuickBooks also gives you the ability to create and track employee reimbursements through every step of the process, from setting up reminders for when they need to be paid out and tools for checking on each invoice's status. You can access the platform through the app or any web browser. Perhaps the most interesting aspect of QuickBooks is how integrative it is: Small businesses can invite their own accountants to work with them on QuickBooks' platform for free (with the ability to delete their access whenever you want), and you can sync familiar apps you know and love—like Mailchimp, Excel, and Shopify—in order to streamline business processes and workflow. QuickBooks for macOS, iOS, Windows and Android Everlance A great option for freelancers and the self-employed, Everlance tracks all of your business travel expenses in one app, from the basic (but necessary)—automatic mileage tracking and receipt management—to the slightly more nuanced, like simplifying tax filing by categorizing expenses and providing IRS-compliant reports. While it's a solid option for some businesses, it lacks some features that larger companies may require. What makes it especially great for the self-employed is its assistance in managing taxes. Its deduction finder even scans expenses to see if there's anything else you can file as a tax deduction. Another great highlight is the app's ability to sync your credit cards and organize (and separate) both personal and business expenses so you can keep everything in one place. Everlance for iOS and Android Expensya A solid option for international business travelers, Expensya makes it easy to manage multiple currencies at the same time: that of the business, the employee, and the expense, as well as display reports in whichever currency is optimal for the administrator or employee. Expensya also seamlessly handles receipts and expenses in foreign languages, offering the option to translate to the language linked to each account. Even when traveling domestically or working in the same language, Expensya has plenty of great tools on offer, including the ability to integrate it with other apps (banking, payroll systems, travel apps), outline specific travel and expense policies for each business, and track predefined budget limits for everything from expense categories to time periods. Everlance for iOS and Android
The Independent
26-07-2025
- Business
- The Independent
Trump's visit to Scotland will cost millions of dollars, report says
Donald Trump 's five-day golf trip to Scotland is estimated to cost US taxpayers nearly $10 million. The visit, officially designated as a 'work trip,' includes stops at his golf courses and the opening of a new course near Aberdeen. Estimated expenses cover Secret Service overtime, the operating costs of Air Force One and Marine One, and the transportation of vehicles. Trump is also scheduled to meet with British Prime Minister Keir Starmer and Scotland's First Minister John Swinney. The trip is expected to incur substantial costs for Scottish taxpayers due to a major police operation and anticipated protests.
Daily Mail
02-07-2025
- Daily Mail
Read the horrific texts I discovered on my husband's phone when I got back from my work trip
A woman has revealed the moment she opened her husband's phone after returning from a work trip - and uncovered a string of text messages detailing a casual, unapologetic affair with another woman. The wife, who shared her story anonymously on Reddit, said she had a 'gut feeling' something was wrong while she was away for work. When she returned home, her husband was 'aloof and distant'. The next morning, she picked up his phone - and what she found left her 'shaking and crying'. Among the messages was a conversation between her husband and a friend, where he bragged about his night out. '311 concert. Box seats for free,' he texted. 'With a buddy and a friend's ex who he left at the altar.' The following day, the tone turned even more shocking. 'Aaaaand I slept with her,' he wrote, before laughing it off with: '[It was] fantastic lol. Did not expect the night to go that way. Woke up fifteen minutes ago and was like 'who are you?' before I remembered.' The friend responded with enthusiasm - 'Omg. Lol. How was it?' - but there was no pause for guilt or regret. He confirmed the hookup happened at a mutual friend's house, and admitted he'd 'been crushing on' the woman since he was 14-years-old. The conversation ended with a final jab: 'Good warm up for next weekend,' the friend wrote. The husband agreed, adding, 'Haha yeah sort of. Experiencing a level of hangover I don't think they've discovered yet.' The betrayal didn't end with the infidelity. The woman revealed that she knows the other woman involved - and is even friends with her. Despite the devastation, she hasn't confronted her husband. To make matters worse, the 'warm up' refers to the holiday her husband and his mates are preparing for - a trip the wife described as 'a week of debauchery' 'There's no point. He will scream and yell and blame me,' she explained. To make matters worse, the 'warm up' refers to the holiday her husband and his mates are preparing for - a trip the wife described as 'a week of debauchery'. Reddit users were horrified by the exchange. 'He has absolutely no sense of remorse. This wasn't a mistake - this is who he is: an unfaithful and unremorseful,' one person wrote. Another commenter pointed out the lack of surprise from the friend: 'He has the casualness of a repeat offender. His friend wasn't even shocked. He's been cheating, and seems to be planning to cheat again soon.' Many readers urged the woman to get her affairs in order quietly: 'Get your ducks in a row. Speak to multiple lawyers for a consult and collect evidence.' One summed it up simply: 'This makes me sick to my stomach just reading it.' Though the woman hasn't decided what to do next, her heartbreaking discovery has already shattered her trust - and confirmed what her instincts had suspected all along.
Daily Mail
20-06-2025
- Daily Mail
Tiny gestures, coded photos and a confession we all missed: The subtle signs Mary and Frederik are reconciled after a breach of trust rocked the Danish royal marriage: SHARON HUNT
A work trip with your teenage daughter in tow hardly screams 'romantic getaway'. But a recent visit by Queen Mary and King Frederik X of Denmark to the picturesque
